> ## Documentation Index
> Fetch the complete documentation index at: https://docs.cystack.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Share & View Documents via Link

> For Employees and Document Viewers

<Card>
  **Who is this document for?**

  * **Employee:** Create links to share documents directly from your personal computer.
  * **Viewer:** Receive a link and access the shared document.
</Card>

***

## Creating a Sharing Link (Employee)

<Note>
  Requirement: Already logged into the **Endpoint** application on the device.
</Note>

<Tabs>
  <Tab title="Windows" icon="windows">
    <Steps>
      <Step title="Open the folder containing the document to be shared on your computer." />

      <Step title="Right-click the document → select Share document via Portal.">
        <img src="https://mintcdn.com/cystack/BmG_RF_IkqhhMHzF/images/endpoint/share-link-button.png?fit=max&auto=format&n=BmG_RF_IkqhhMHzF&q=85&s=d83b642f9b916af83594fb7d4272ce8f" alt="share-link-context-menu-windows" width="1149" height="790" data-path="images/endpoint/share-link-button.png" />
      </Step>

      <Step title="Set access audience: Anyone or Specific Email. Click Share.">
        <img src="https://mintcdn.com/cystack/hMW_St-v8LVFmyqH/images/endpoint/share-link-share-popup.png?fit=max&auto=format&n=hMW_St-v8LVFmyqH&q=85&s=cf3e409dbecb18df6191a4f353f5ffc3" alt="sharing-configuration-popup" width="1098" height="902" data-path="images/endpoint/share-link-share-popup.png" />
      </Step>

      <Step title="Result status:">
        * **No approval required:** Link is generated immediately (default 30-day expiry).
        * **Approval required:** System sends a request to the Approver. Once approved, the link will be displayed on screen and notified via Email.

        <img src="https://mintcdn.com/cystack/BmG_RF_IkqhhMHzF/images/endpoint/share-link-popup.png?fit=max&auto=format&n=BmG_RF_IkqhhMHzF&q=85&s=5cb11a36abaa159a35a4c57fcd596059" alt="link-creation-result" style={{display: 'block', margin: '0 auto'}} width="572" height="568" data-path="images/endpoint/share-link-popup.png" />
      </Step>

      <Step title="Copy the link and send it to the recipient via any platform." />
    </Steps>

    <Note>
      To retrieve an old link, repeat from Step 2 on the same file. The link remains valid if it has not expired or been stopped.
    </Note>
  </Tab>

  <Tab title="macOS" icon="apple">
    <Note>
      On macOS, this feature only supports documents located in the virtual drive managed by the Endpoint software.
    </Note>

    <Steps>
      <Step title="In the Menu bar, right-click the Endpoint icon → select Share document via Portal.">
        <img src="https://mintcdn.com/cystack/BWFFLCuPGK-_CiQY/images/endpoint/file-sharing-mac.png?fit=max&auto=format&n=BWFFLCuPGK-_CiQY&q=85&s=be1939690f1746255df76048ebc9e6cf" alt="macos-endpoint-sharing-menu" width="930" height="336" data-path="images/endpoint/file-sharing-mac.png" />
      </Step>

      <Step title="Select the document to share from the appearing Popup window.">
        <img src="https://mintcdn.com/cystack/cGs2bwxz9a0dv7Pg/images/endpoint/file-sharing-mac-1.png?fit=max&auto=format&n=cGs2bwxz9a0dv7Pg&q=85&s=c5381f2d433133063cd6c0e9172006da" alt="macos-file-selection" width="1654" height="1014" data-path="images/endpoint/file-sharing-mac-1.png" />
      </Step>

      <Step title="Set access audience: Anyone or Specific Email. Click Share.">
        <img src="https://mintcdn.com/cystack/hMW_St-v8LVFmyqH/images/endpoint/share-link-share-popup.png?fit=max&auto=format&n=hMW_St-v8LVFmyqH&q=85&s=cf3e409dbecb18df6191a4f353f5ffc3" alt="macos-sharing-config-popup" width="1098" height="902" data-path="images/endpoint/share-link-share-popup.png" />
      </Step>

      <Step title="Result status:">
        * **No approval required:** Link is generated immediately (default 30-day expiry).
        * **Approval required:** System sends a request to the Approver. Once approved, the link will be displayed on screen and notified via Email.

        <img src="https://mintcdn.com/cystack/BmG_RF_IkqhhMHzF/images/endpoint/share-link-popup.png?fit=max&auto=format&n=BmG_RF_IkqhhMHzF&q=85&s=5cb11a36abaa159a35a4c57fcd596059" alt="link-creation-result" style={{display: 'block', margin: '0 auto'}} width="572" height="568" data-path="images/endpoint/share-link-popup.png" />
      </Step>

      <Step title="Copy the link and send it to the recipient via any platform." />
    </Steps>

    <Note>
      To retrieve an old link, repeat from Step 1 on the same file. The link remains valid if it has not expired or been stopped.
    </Note>
  </Tab>
</Tabs>

<Note>
  If the workspace has **Approval Mode** enabled, the link will only be created after an Approver grants permission. See: [Setup & Document Sharing Review](/endpoint/setup-and-review).
</Note>

***

## Viewing a Shared Document (Viewer)

<Steps>
  <Step title="Access the document link received from the sender." />

  <Step title="If the link is Restricted, enter the authorized Email address for verification before viewing or downloading the file.">
    <img src="https://mintcdn.com/cystack/hMW_St-v8LVFmyqH/images/endpoint/share-link-email-verification.png?fit=max&auto=format&n=hMW_St-v8LVFmyqH&q=85&s=8589afb4c9a63621a1d18fef7e02ec0c" alt="viewer-email-verification" width="2830" height="1492" data-path="images/endpoint/share-link-email-verification.png" />
  </Step>
</Steps>

<Note>
  Sharing links have a default expiry of 30 days. If the link has expired or been revoked, contact the sender to generate a new one.
</Note>